School Finance Coordinator - Mater Dei Catholic Primary School, ASHGROVE WEST

Summary

Deliver impactful and efficient financial services to the school leadership team, supporting a wide range of tasks to drive and enhance the smooth operation of the school! 

• Location: Mater Dei - Ashgrove West
• Start date: 27/01/2026 
• Work hours: 30.4 hours per week (4 days)
• Salary:  $39.44 + super (School Salary Scale)
• Status: Term Time Continuing
• Ad close date: 24th January 2026
• Contact: BCECareers@bne.catholic.edu.au

About the opportunity

Become a key part of our welcoming school community by supporting the smooth and efficient financial operations that help our students thrive. We are looking for a proactive, detail-driven Finance Secretary who enjoys working in a dynamic school environment and partnering closely with both families and staff.

In this role, you will:

• Lead our Accounts Receivable processes — managing school fee billing, receipting and follow-ups with clarity, care and professionalism.
• Support families with fee enquiries, payment plans and concession applications, ensuring every parent feels well-informed and supported.
• Oversee Accounts Payable — processing invoices, coordinating supplier payments and maintaining positive vendor relationships.
• Manage our user-driven direct debit system, including annual setup, adjustments and handling any payment issues with confidence.
• Keep our financial systems accurate and up to date, including reconciliations, general ledger maintenance, and alignment with eMinerva.
• Maintain asset and insurance records, assisting with stocktakes and organising coverage for new resources.
• Prepare key financial reports, including monthly statements, BAS/GST returns and end-of-year submissions.
• Partner with the Principal and staff to support budgeting, costings for camps/excursions, and broader financial decision-making.
• Coordinate financial aspects of school events, including camps, excursions and Year 6 Graduation.
• Assist with compliance tasks, including census preparations, renewals and audit readiness.
• Support daily office operations, contributing to our warm front-office environment with phone, parent and first aid assistance when needed.

About you

To be successful in this position you will bring relevant contemporary skills and experience including:

• Providing operational support and advice on financial matters at a senior level
• Proficiency in developing and administering financial processes and procedures
• Reviewing and enhancing local systems for efficiency
• Ability to monitor service delivery for compliance with policies and standards
• Experience analysing data for leadership reports
• Strong organisational skills to ensure the deadlines are met, supervising, and training support staff
• Certificate in Finance or related field
• For this position you are not required to be Catholic.

Eligibility and Safeguarding requirements:

• Eligibility to work in Australia for the duration of the appointment
• Hold a Paid Employee Positive Notice Blue Card prior to commencement.

Why choose BCE

Join us and be part of the largest Catholic Diocese in Queensland, nurturing your personal and professional development goals. As a valued member of our organisation, enjoy these and other rewards:

• Opportunities for career advancement and professional development 
• Competitive remuneration and flexible work arrangements (position dependent)
• Access to targeted AI tools and training with a focus on innovation and strong ethical standards. Learn more here: The Rome Call for AI Ethics and Microsoft Australia News Centre
• Salary packaging and salary-sacrificing options 
• Active staff social club and wellness programs 
• Personal support for our employees and families through the Employee Assistance Program.