Administration Officer (Inclusive Education) - Mt Maria College, MITCHELTON
Date: 16 Jul 2025
Location: MITCHELTON, QLD, AU, 4053
Company: Brisbane Catholic Education
About Brisbane Catholic Education
Brisbane Catholic Education (BCE) is a vibrant learning community within the Archdiocese, employing over 12,000 people across a diverse range of positions. As the largest provider of Catholic education in Queensland, BCE is dedicated to delivering high-quality education from Prep to Year 12. Through strong partnerships with parents, governments, and the wider community, BCE fosters social responsibility, self-discipline and Catholic values in all its students. We offer a supportive working culture where care for the individual is an important part of our ethos. Arrive at work every day to a welcoming and compassionate environment, knowing that you'll be supported to take care of what's important to you. Learn more about Brisbane Catholic Education.
About our school
Mt Maria College is a Catholic co-educational secondary school with an enrolment of over 1160 students. A school in the Marist tradition, we also draw upon the richness of the Good Samaritan and Good Shepherd charisms as we bring faith and learning to life for our students.
Our passionate staff are committed to preparing this generation of young people for the future – nurturing strong minds and igniting compassionate hearts. While our students leave our College with an excellent education, we are just as proud that they graduate with well-developed life skills, nurtured faith, strong friendships, and positive values fashioned by the rich experiences they share at our College. All members of our College community are valued, respected and encouraged to maximise their opportunities. Our contemporary campus is located in the heart of Mitchelton, easily accessible by rail and bus. Explore our school website to learn more about us.
Summary
Help enhance the smooth operation of the school with your ability to provide exceptional support across a variety of tasks.
- Location: MitcheltonEnoggera-Mt Maria College (S)
- Start date: 04/08/2025
- Work hours: 38.00 hours per week
- Salary level, range or hourly rate: $36.9851/hr + super (School Salary Scale)
- Status: Term Time Continuing
- Ad close date: 3/08/25
- Contact: (07) 3550 3400
About the opportunity
Provide secretarial support to the department including but not limited to:
• Maintain and manage the electronic diaries of the Program Leaders- Inclusive Education and Learning Enrichment
• Minute departmental meetings
• Arrange Personalised Support Plan meetings for Case Managers
• Manage incoming calls and outgoing correspondence for the whole department
• Maintain all department files and spreadsheet on Staff Workspace
• Aid staff, students, and parents to direct their enquiries within Learning Enrichment
• Assist with Open Days, House Orientations and Year 6 Transition visits
• Do the preparation and organisation of Stage 1 and Stage 3, Supported Enrolment Interviews, for incoming students
• Create and distribute Weekly Visual Planners to students and parents supported by Learning Enrichment
• Create Colour-Coded Timetables for NCCD students each Term
• Effectively oversee and manage exams for students with learning differences, including-room bookings, exam papers, digital exams loaded onto exam laptops etc.,
• Implement the nominated withdrawal or adjustments for students in Years 7 and 9 sitting NAPLAN
• Support collaborative partnerships between the school, parents/guardians, and other professionals
• Assist with collection and storage process of NCCD evidence
• Ensure applications, paperwork and reporting requirements are current and kept up to date for all: Students with Disabilities SWD, Students with Verification and EAL/D students
About you
The following criteria will be used by the selection panel when short-listing candidates. Candidates must address each of the following Selection Criterion in their written applications:
- Having provided a wide variety of administrative and operational support
- Coordinating tasks to meet deadlines and commitments, ensuring efficient and effective service delivery
- Advising on administrative tasks and processes, driving process improvements
- Understanding of compliance within a school and delivering on relevant legislation, policy and procedures
- Led and supported administrative staff, ensuring their smooth onboarding and providing effective training for optimal performance
- For this position you are not required to be Catholic
- At least 2–3 years' successful administration experience in a similar administration role, preferably within a school environment
- A current First Aid Certificate
- Demonstrated strong administration skills; having the ability to follow directions, and the ability to work unsupervised
- Demonstrated strong time management and organisation skills with the ability to work well under pressure and to meet deadlines; and be able to respond rapidly to change
- Demonstrated strong computer skills in all Microsoft applications
- Strong communication and interpersonal skills – both oral and written (ability to relate well on phone and in person with parents, students, and employees at all levels of the College)
- Commitment to meet quality standards; and the willingness to update their skills and knowledge on a regular basis
- Demonstrated commitment to the pastoral care of students
- Strong work ethic in ensuring confidentiality in all matters
- Ability to work in a team environment
- A personal commitment to the Mission and ethos of the College
Eligibility and Safeguarding requirements:
- Eligibility to work in Australia for the duration of the appointment
- Hold a Paid Employee Positive Notice Blue Card prior to commencement
Why choose BCE
Join us and be part of the largest Catholic Diocese in Queensland, nurturing your personal and professional development goals. As a valued member of our organisation, enjoy these and other rewards:
- Opportunities for career advancement and professional development
- Competitive remuneration and flexible work arrangements (position dependent)
- Access to targeted AI tools and training with a focus on innovation and strong ethical standards. Learn more here: The Rome Call for AI Ethics and Microsoft Australia News Centre
- Salary packaging and salary-sacrificing options
- Active staff social club and wellness programs
- Personal support for our employees and families through the Employee Assistance Program.
Please note applications for this position may be considered as they are received, and an appointment made prior to the advertised close date.
Everyone at BCE models and fosters a commitment to the safeguarding of children and promotes a culture where student protection is everyone’s responsibility. The Archdiocese of Brisbane has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks and background referencing for all persons who will engage in direct and regular involvement with children and young people and/or adults-at-risk. The organisation is fully committed to child safety and has a zero tolerance to abuse of children or adults-at-risk.
Equity and inclusion are at the core of our Catholic values and we recognise the benefits of a diverse workforce. We encourage and welcome candidates from all backgrounds to apply for this position.
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