Administration Assistant - St Thomas More College, SUNNYBANK

Summary

Play a vital role in delivering efficient and impactful administrative support, handling a diverse range of tasks to ensure the smooth and dynamic operation of the school. 

• Location:  St Thomas More College - Sunnybank (S)
• Start date: 25/08/2025
• Work hours: 38.00 hours per week
• Salary: $34.1716/hr + super (School Salary Scale)
• Status: Full Time Continuing
• Ad close date: 10/08/25
• Contact: (07) 3323 4600
   

About the opportunity

In this position you will be responsible for:

• Providing a wide range of administrative support to the school leadership team to effectively manage their availability, schedules, and appointments
• Responding to enquiries ensuring accurate and relevant information is provided in a timely manner
• Assisting in the development, maintenance and operations of administrative systems and databases, recommending improvements as necessary
• Maintaining stock and issue expendable stores including recording stock levels and the distribution of equipment, delivery dockets, invoices and payment vouchers
• Establishing and maintaining filing and records management systems, including registers and databases, ensuring easy and on-time retrieval of information
• Provide administrative support to CLT members engaged in the curriculum and pastoral care of students
• Update NCCD lists and evidence
• Data entry and maintenance of AARA applications in the Senior school
• Organise appointments and diaries; initiate and handle sensitive correspondence (which may include confidential correspondence); monitor telephone calls; and maintain working filing systems for CLT members
• Provide administrative support as directed by AP, such as QCS exams, Qld Curriculum & Assessment Authority (QCAA), collate student data from administration systems for input to the Student Data Capture System (SDCS) and issue student LUI numbers, SRS, uploading student reports, NAPLAN testing – QCAA (ACARA) Booklists
• Provide support to the Office Services Manager in the review of and improvement to administrative processes
• Data entry and maintenance of subject changes and Student management information
• Data entry and maintenance of student information in Student management
• Creating and publishing documents and information for Senior School events (Graduation, information nights, Careers expo, SET plans, SSO etc.)
• Updating the calendar and maintaining the SET Plan appointments
• Updating the calendar and maintaining the Year level appointments
• Organising parent and student meetings on behalf of the APs
• Manage Assessment Calendars in readiness for publication to the School Community
• External Assessments administration duties
• Attendance emails
• Distributing suspension letters on behalf of APs
• Organise PGPs on behalf of APs with Academic and Pastoral Leaders
• Data entry and maintenance of QCAA and ACARA duties
• Organise information for data reviews in conjunction with SLO ML
• Updating of policy documents across the Academic and Pastoral realms
• Update staff handbook
• Help organise Activity week
• Update Data wall
• NAPLAN Preparation

About you

To be successful in this position you will bring relevant contemporary skills and experience including:

• Proficiency in Excel and an understanding of Microsoft Office 365 Suite
• Providing general administrative support
• Diary management and the scheduling of activities and appointments at a senior level
• Maintaining a variety of administrative systems
• Being responsible for enquiries from a variety of stakeholders and supplying timely information in an engaging way
• For this position you are not required to be Catholic 
• Active support of the mission and ethos of the College
• Good communication and high-level interpersonal skills – being able to relate harmoniously to others in the work environment and deal courteously with staff
• Ability to accept direction and supervision
• Flexibility in coping with unexpected changes to routine
• Honesty, reliability, and commitment
• Maintaining confidentiality, discretion, and tact always
• Experience with eMinerva and Timetabler software and Microsoft Office (Word and Excel)
• Interest in professional development and a commitment to improvement
• Ability to work under limited supervision

Eligibility and Safeguarding requirements:

• Eligibility to work in Australia for the duration of the appointment
• Hold a Paid Employee Positive Notice Blue Card prior to commencement.

Why choose BCE

Join us and be part of the largest Catholic Diocese in Queensland, nurturing your personal and professional development goals. As a valued member of our organisation, enjoy these and other rewards:

• Opportunities for career advancement and professional development 
• Competitive remuneration and flexible work arrangements (position dependent)
• Access to targeted AI tools and training with a focus on innovation and strong ethical standards. Learn more here: The Rome Call for AI Ethics and Microsoft Australia News Centre
• Salary packaging and salary-sacrificing options 
• Active staff social club and wellness programs 
• Personal support for our employees and families through the Employee Assistance Program.