Administrative Assistant (Inclusive Education) - Clairvaux MacKillop College, UPPER MT GRAVATT
Date: 7 Oct 2025
Location: UPPER MT GRAVATT, QLD, AU, 4122
Company: Brisbane Catholic Education
About Brisbane Catholic Education
Brisbane Catholic Education (BCE) is a vibrant learning community within the Archdiocese, employing over 12,000 people across a diverse range of positions. As the largest provider of Catholic education in Queensland, BCE is dedicated to delivering high-quality education from Prep to Year 12. Through strong partnerships with parents, governments, and the wider community, BCE fosters social responsibility, self-discipline and Catholic values in all its students. We offer a supportive working culture where care for the individual is an important part of our ethos. Arrive at work every day to a welcoming and compassionate environment, knowing that you'll be supported to take care of what's important to you. Learn more about Brisbane Catholic Education.
About our school
Clairvaux MacKillop College is a secondary co-educational College administered by Brisbane Catholic Education with an enrolment of 1300 students. The College mission is to work actively as an inclusive, Catholic learning community.
We strive for excellence in all things inspired by the charisms of our founders - St Mary of the Cross MacKillop and Blessed Edmund Rice. Generous hospitality and welcome are hallmarks of our thriving learning community.
Ours is a friendly place built on a deep respect for each person; their innate goodness, their learning potential, their unique capacity to be good for the world.
We live the spirit of our college motto By Effort and Faith with Commitment, Compassion and Celebration. All members of our learning community are valued and respected.
We are all about great teaching, great learning; everyone, every day. As such, we care deeply about the growth and development of our team of staff. We seek to look after them in the business of their work.
We are well resourced and enact efficient processes to set up the best conditions for learning. We enable our valued staff members to find both success and joy in their work with our young people. Explore our school website to learn more about us.
Summary
Help enhance the smooth operation of the school with your ability to provide exceptional support across a variety of tasks.
- Location: Clairvaux MacKillop - Upper Mt Gravatt (S)
- Start date: 21/10/2025
- Work hours: 35.00 hours per week
- Salary level, range or hourly rate: $36.9851/hr + super (School Salary Scale)
- Status: Term Time Continuing
- Ad close date: 19/10/2025
- Contact: (07) 3347 9200
About the opportunity
In this position you will be responsible for:
- Providing administrative and operational support and advice on a diverse range of matters
- Developing and/or administering processes and procedures and responding to enquiries
- Monitoring service delivery to identify efficiencies and ensure compliance with government and departmental legislation, directives, policies and standards
- Facilitating work to meet deadlines and commitments and to ensure efficient and effective service delivery
- Supervising and training support staff as required, ensuring high standards of administrative support
About you
To be successful in this position you will bring relevant contemporary skills and experience including:
- Having provided a wide variety of administrative and operational support
- Coordinating tasks to meet deadlines and commitments, ensuring efficient and effective service delivery
- Advising on administrative tasks and processes, driving process improvements
- Understanding of compliance within a school and delivering on relevant legislation, policy and procedures
- Led and supported administrative staff, ensuring their smooth onboarding and providing effective training for optimal performance
- Good communication and high-level interpersonal skills - being able to relate harmoniously to others in the work environment and deal courteously with staff members, parents, students and visitors to the College
- Ability to use discretion and judgement for self and/or others in planning, work organization, services, actions and achieving outcomes within time constraints
- Organisational skills and the ability to prioritise tasks
- Strong knowledge of Microsoft suite of programs and ability to adapt to varied IT programs
- Proven ability to use Initiative to resolve situations and improve processes
- Previous experience either within the administrative team or learning enhancement team within an educational environment
- Ability to work as part of a team under supervision, as well as working independently with limited supervision
- Previous enrolments experience and experience working with eMinerva in a college would be advantageous.
- For this position you are not required to be Catholic.
Eligibility and Safeguarding requirements:
- Eligibility to work in Australia for the duration of the appointment
- Hold a Paid Employee Positive Notice Blue Card prior to commencement.
Why choose BCE
Join us and be part of the largest Catholic Diocese in Queensland, nurturing your personal and professional development goals. As a valued member of our organisation, enjoy these and other rewards:
- Opportunities for career advancement and professional development
- Competitive remuneration and flexible work arrangements (position dependent)
- Access to targeted AI tools and training with a focus on innovation and strong ethical standards. Learn more here: The Rome Call for AI Ethics and Microsoft Australia News Centre
- Salary packaging and salary-sacrificing options
- Active staff social club and wellness programs
- Personal support for our employees and families through the Employee Assistance Program.
Please note applications for this position may be considered as they are received, and an appointment made prior to the advertised close date.
Everyone at BCE models and fosters a commitment to the safeguarding of children and promotes a culture where student protection is everyone’s responsibility. The Archdiocese of Brisbane has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks and background referencing for all persons who will engage in direct and regular involvement with children and young people and/or adults-at-risk. The organisation is fully committed to child safety and has a zero tolerance to abuse of children or adults-at-risk.
Equity and inclusion are at the core of our Catholic values and we recognise the benefits of a diverse workforce. We encourage and welcome candidates from all backgrounds to apply for this position.
By choosing to continue, you agree to the Privacy Policy (Employment Collection Notice which includes being contacted by Brisbane Catholic Education in future if a similar position becomes available) and to be included in BCE’s talent pools for future opportunities. Show Privacy Policy
