School Admin Officer (Cocurricular: Sports) - Clairvaux MacKillop, Upper Mt Gravatt
Date: 14 Jan 2026
Location: UPPER MT GRAVATT, QLD, AU, 4122
Company: Brisbane Catholic Education
About Brisbane Catholic Education
Brisbane Catholic Education (BCE) is a vibrant learning community within the Archdiocese, employing over 12,000 people across a diverse range of positions. As the largest provider of Catholic education in Queensland, BCE is dedicated to delivering high-quality education from Prep to Year 12. Through strong partnerships with parents, governments, and the wider community, BCE fosters social responsibility, self-discipline and Catholic values in all its students. We offer a supportive working culture where care for the individual is an important part of our ethos. Arrive at work every day to a welcoming and compassionate environment, knowing that you'll be supported to take care of what's important to you. Learn more about Brisbane Catholic Education.
About our school
Clairvaux MacKillop College is a secondary co-educational College administered by Brisbane Catholic Education with an enrolment of 1300 students. The College mission is to work actively as an inclusive, Catholic learning community.
We strive for excellence in all things inspired by the charisms of our founders - St Mary of the Cross MacKillop and Blessed Edmund Rice. Generous hospitality and welcome are hallmarks of our thriving learning community.
Ours is a friendly place built on a deep respect for each person; their innate goodness, their learning potential, their unique capacity to be good for the world.
We live the spirit of our college motto By Effort and Faith with Commitment, Compassion and Celebration. All members of our learning community are valued and respected.
We are all about great teaching, great learning; everyone, every day. As such, we care deeply about the growth and development of our team of staff. We seek to look after them in the business of their work.
We are well resourced and enact efficient processes to set up the best conditions for learning. We enable our valued staff members to find both success and joy in their work with our young people. Explore our school website to learn more about us.
Summary
Clairvaux MacKillop College is currently seeking a highly organised School Administration Officer (Co-curricular: Sports) to provide efficient administrative and organisational support to the Program Leader: Sport. This role supports the coordination of sporting programs, events, and excursions, working closely with staff, students, and families in a dynamic school environment.
- Location: Clairvaux MacKillop - Upper Mt Gravatt (S)
- Start date: 16/02/2026
- Work hours: 22 hours per week (Flexible with start and finish time, days negotiable) | School holidays unpaid
- Salary: School Officer Level 3 - $34.17/hour - $35.62/hour + super (School Salary Scale)
- Status: Term Time Continuing
- Ad close date: 1 February 2026
- Contact: 07 3347 9200 | admin@cvxmck.edu.au
About the opportunity
In this position you will be responsible for:
- Providing a wide range of organisational and administrative support to the Program Leader: Sport
- Responding to enquiries ensuring accurate and relevant information is provided in a timely manner
- Act as key point of contact for parents and caregivers regarding student participation in the College sports progam
- Act as a key point of contact for parents and caregivers regarding student participation in the College sports program
- Prepare and manage documentation for sporting excursions, including consent forms, risk assessments, contingency forms, and variations to school routine
- Assist in the development, review, and implementation of risk assessments in collaboration with the Program Leader, considering individual student needs
- Coordinate excursion preparations, including rolls, emergency contacts, medical and dietary information, staff booklets, and district sport documentation
- Support SECA fixtures and carnivals through staffing allocations, student groupings, documentation distribution, and transport coordination
- Collect, compile, and maintain records and databases to support reporting and informed decision-making
- Contribute to continuous improvement of processes for managing sporting documentation and compliance requirements
- Coordinate purchasing, equipment orders and first adi kit management as directed
- Assist with event coordination, including venue setup and pack-down, catering, deliveries, and logistics for College sporting events and ceremonies
- Complete purchase orders and liaise with finance staff
- Coordinate transport bookings for co-curricular activities, including buses and taxis
- Manage deliveries and maintain sports equipment and uniforms, including cleaning and storage
- May be required to provide first aid support if required and assist with injury and risk management
- Undertake other duties as directed by the Principal
About you
To be successful in this position you will bring relevant contemporary skills and attributes including:
- Demonstrates effective written and verbal communication and strong interpersonal skills, with the ability to work harmoniously with colleagues and interact courteously with parents and suppliers.
- Proficient in office-based IT systems, including Microsoft Office 365 and e-Minerva
- Possess an ability to work confidently with young people
- Capable of providing a high level of general administrative support
- Demonstrates positive personal attributes that model exemplary behaviour for students, including honesty, reliability, commitment, and the ability to work well under direction and as part of a team
- Flexible and adaptable to a changing school environment
- Maintains current student protection and WHS knowledge in line with Brisbane Catholic Education requirements
- Applicants for this position are not required to be Catholic
Eligibility and Safeguarding requirements:
- Eligibility to work in Australia for the duration of the appointment
- Hold a Paid Employee Positive Notice Blue Card prior to commencement.
Why choose BCE
Join us and be part of the largest Catholic Diocese in Queensland, nurturing your personal and professional development goals. As a valued member of our organisation, enjoy these and other rewards:
- Opportunities for career advancement and professional development
- Competitive remuneration and flexible work arrangements (position dependent)
- Access to targeted AI tools and training with a focus on innovation and strong ethical standards. Learn more here: The Rome Call for AI Ethics and Microsoft Australia News Centre
- Salary packaging and salary-sacrificing options
- Active staff social club and wellness programs
- Personal support for our employees and families through the Employee Assistance Program.
Please note applications for this position may be considered as they are received, and an appointment made prior to the advertised close date.
Everyone at BCE models and fosters a commitment to the safeguarding of children and promotes a culture where student protection is everyone’s responsibility. The Archdiocese of Brisbane has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks and background referencing for all persons who will engage in direct and regular involvement with children and young people and/or adults-at-risk. The organisation is fully committed to child safety and has a zero tolerance to abuse of children or adults-at-risk.
Equity and inclusion are at the core of our Catholic values and we recognise the benefits of a diverse workforce. We encourage and welcome candidates from all backgrounds to apply for this position.
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