Administration Services Officer

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Date: 6 Jan 2026

Location: WOOLLOONGABBA, QLD, AU, 4102

Company: Brisbane Catholic Education

About Brisbane Catholic Education 
Brisbane Catholic Education (BCE) is a vibrant learning community within the Archdiocese, employing over 12,000 people across a diverse range of positions. As the largest provider of Catholic education in Queensland, BCE is dedicated to delivering high-quality education from Prep to Year 12. Through strong partnerships with parents, governments, and the wider community, BCE fosters social responsibility, self-discipline and Catholic values in all its students. We offer a supportive working culture where care for the individual is an important part of our ethos. Arrive at work every day to a welcoming and compassionate environment, knowing that you'll be supported to take care of what's important to you. Learn more about Brisbane Catholic Education. 

 

About our team 
The Formation and Engagement Services oversees BCE’s core strategic priority to deepen the understanding of and engagement with the Catholic Tradition, Scripture, and Theology among employees, students, and families through professional development, formation and experiential opportunities, alongside the development of contemporary resources that embed the Catholic Identity Framework within BCE schools and offices. This service area is comprised of three portfolios: Religious Education and Student Formation; Leadership and Staff Formation; and Engagement and Family Formation. This service area of BCE articulates a contemporary Catholic Christian worldview, to animate the centrality of Jesus and responsibility to enact Catholic Social Teachings. This includes creation and oversight of experiential learning opportunities, including pilgrimages; In- and On-Country Encounters; and Religious Education Conferences. 

Summary

Are you an organised, detail-driven professional who thrives in a fast-paced environment? Do you enjoy making things happen behind the scenes and ensuring everything runs smoothly? If so, we’d love to hear from you!
As an Administration Services Officer in the Formation and Engagement team, you’ll play a pivotal role in supporting professional learning and formation programs that make a real impact. This is more than just administration – it’s about creating seamless experiences for our staff and other stakeholders.

  • Location: Woolloongabba 
  • Work Type: Full-time continuous
  • Salary: $80,318 – $90,762 + Super 
  • Closing Date: 26th January 2026
  • Contract us: CareersBCE@bne.catholic.edu.au 

About the opportunity

In this position you will: 

  • Be the first point of contact for enquiries, managing multiple shared mailboxes and responding promptly.
  • Ensure accuracy and efficiency in managing large volumes of data within our Learning Management System (iLearn), including creating courses, processing enrolments, closing sessions, and finalising attendance records for reporting.
  • Book internal venues, arrange catering, and coordinate with venue support for events linked to courses you create in iLearn, ensuring all details are confirmed and delivered smoothly.
  • Accurately enter and maintain critical data to support managers in tracking and recording key compliance and professional requirements.
  • Support team meetings with precise minute-taking, action tracking, and correspondence.
  • Process invoices using finance platforms (Buyer Platform and D365).
  • Keep our internal SharePoint and external web pages up to date.
  • Identify opportunities to improve processes and enhance efficiency.
  • Provide high-level support to the Senior Executive Assistant and collaborate across the team.

About you

To be successful in this position you will bring relevant contemporary skills and experience including:   

  • Has exceptional attention to detail and thrives on accuracy.
  • Can juggle multiple priorities and stay calm under pressure.
  • Brings initiative and problem-solving skills to every task.
  • Communicates clearly and professionally with a wide range of stakeholders.
  • Has experience in complex administration roles and understands the importance of confidentiality and compliance.
  • Holds vocational training or certification in administration or related disciplines, with several years of relevant experience.

 

Eligibility and Safeguarding requirements: 

  • Eligibility to work in Australia for the duration of the appointment 
  • Positive Notice Blue Card for working with Children.

Why choose BCE

Join us and be part of the largest Catholic Diocese in Queensland, nurturing your personal and professional development goals. As a valued member of our organisation, enjoy these and other rewards: 

  • Opportunities for career advancement and professional development 
  • Competitive remuneration and flexible work arrangements (position dependent) 
  • Access to targeted AI tools and training with a focus on innovation and strong ethical standards. Learn more here: The Rome Call for AI Ethics and Microsoft Australia News Centre 
  • Salary packaging and salary-sacrificing options 
  • Active staff social club and wellness programs 
  • Personal support for our employees and families through the Employee Assistance Program. 

Please note applications for this position may be considered as they are received, and an appointment made prior to the advertised close date.  

 

Everyone at BCE models and fosters a commitment to the safeguarding of children and promotes a culture where student protection is everyone’s responsibility. The Archdiocese of Brisbane has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks and background referencing for all persons who will engage in direct and regular involvement with children and young people and/or adults-at-risk. The organisation is fully committed to child safety and has a zero tolerance to abuse of children or adults-at-risk. 

 

Equity and inclusion are at the core of our Catholic values and we recognise the benefits of a diverse workforce. We encourage and welcome candidates from all backgrounds to apply for this position.  

 

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