Records Assistant
Date: 16 Feb 2026
Location: WOOLLOONGABBA, QLD, AU, 4102
Company: Brisbane Catholic Education
About Brisbane Catholic Education
Brisbane Catholic Education (BCE) is a vibrant learning community within the Archdiocese, employing over 12,000 people across a diverse range of positions. As the largest provider of Catholic education in Queensland, BCE is dedicated to delivering high-quality education from Prep to Year 12. Through strong partnerships with parents, governments, and the wider community, BCE fosters social responsibility, self-discipline and Catholic values in all its students. We offer a supportive working culture where care for the individual is an important part of our ethos. Arrive at work every day to a welcoming and compassionate environment, knowing that you'll be supported to take care of what's important to you. Learn more about Brisbane Catholic Education.
About our team
The Office Services team is responsible for the provision of a suite of services including venues, building security, travel management, fleet, telephony and mobile technology systems, records management, reception, receipt and despatch and BCE insurance provision.
Summary
Brisbane Catholic Education is seeking a proactive and detail‑oriented Records Assistant to support our Records Management team. In this hands‑on role, you’ll play an important part in the collation, cataloguing and preparation of organisational records for transfer to off‑site storage. If you enjoy structured work, strong processes and being part of a supportive Corporate Services environment, this is a great opportunity to contribute to a high‑performing team.
- Location: BCEO Woolloongabba (please note that travel is required to schools)
- Work hours: Fulltime | Flexible Working Arrangements Available
- Status: Fixed Term | February – December 2026
- Salary: $69,681 - $78,745 plus super
- Ad Close date: 03 March 2026
- Contact: CareersBCE@bne.catholic.edu.au
About the opportunity
In this position you will:
- Collate, catalogue and prepare physical records for off‑site storage
- Provide general administrative support to the team across a variety of tasks
- Maintain accurate records, including data entry into systems, spreadsheets and databases
- Prepare documents and generate reports as required
- Apply established processes and guidelines to resolve enquiries
- Communicate with internal and external stakeholders to provide information and respond to queries
- Work collaboratively with colleagues to resolve day‑to‑day issues as they arise
About you
To be successful in this position you will bring relevant contemporary skills and experience including:
- Proficiency in Excel and an understanding of Microsoft Office 365 Suite
- Being adaptable, flexible, proactive, and able to prioritise tasks effectively
- Strong attention to detail and accuracy in administrative and recordkeeping tasks
- Confidence working with systems, spreadsheets and data entry
- Ability to lift potentially heavy archive boxes (15kg+)
- Working collaboratively with different stakeholders at different levels
- Following policy and procedures to resolve minor challenges and issues
- Prior experience in records, administration or a school‑based support role (highly regarded but not essential)
Eligibility and Safeguarding requirements:
- Eligibility to work in Australia for the duration of the appointment
- Ability to obtain a National Criminal History check prior to commencement
- Current Queensland Driver’s Licence and willingness to travel if require
Why choose BCE
Join us and be part of the largest Catholic Diocese in Queensland, nurturing your personal and professional development goals. As a valued member of our organisation, enjoy these and other rewards:
- Opportunities for career advancement and professional development
- Competitive remuneration and flexible work arrangements (position dependent)
- Access to targeted AI tools and training with a focus on innovation and strong ethical standards. Learn more here: The Rome Call for AI Ethics and Microsoft Australia News Centre
- Salary packaging and salary-sacrificing options
- Active staff social club and wellness programs
- Personal support for our employees and families through the Employee Assistance Program.
Please note applications for this position may be considered as they are received, and an appointment made prior to the advertised close date.
Everyone at BCE models and fosters a commitment to the safeguarding of children and promotes a culture where student protection is everyone’s responsibility. The Archdiocese of Brisbane has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks and background referencing for all persons who will engage in direct and regular involvement with children and young people and/or adults-at-risk. The organisation is fully committed to child safety and has a zero tolerance to abuse of children or adults-at-risk.
Equity and inclusion are at the core of our Catholic values and we recognise the benefits of a diverse workforce. We encourage and welcome candidates from all backgrounds to apply for this position.
By choosing to continue, you agree to the Privacy Policy (Employment Collection Notice which includes being contacted by Brisbane Catholic Education in future if a similar position becomes available) and to be included in BCE’s talent pools for future opportunities. Show Privacy Policy
